Scope of Projects and Letters of Endorsement
Scope of the Project, Letters
of Endorsement and Institutional Documents
or Origin Documents
The applicant must define the scope or the coverage of the project.
If the project involves one parish, it should be defined as "Parochial;"
if it involves the entire Diocese, it should be "Diocesan;"
if it involves two or more Dioceses, it should be considered "National;"
and projects involving several nations should be "Regional."
At the end of this section, you will find a table with all of the requisites
that you must complete and the letters of endorsement that should accompany
each application according to the scope of the project or the type of
organization soliciting the grant. Please keep in mind that if these
letters do not bear signature and the seal of the person whose endorsement
is required, the application WILL NOT BE PROCESSED.
In order to submit your application, you should acquire the letters
of endorsement of the appropriate authorities. In the case of "Parochial"
or "Diocesan" projects, the letter should be from the Bishop
of the Diocese to which the applicant belongs. In the case of "National"
projects, the letters should come from the Bishop of the Diocese and
from the President or General Secretary of the Episcopal Conference.
The letter of endorsement should contain the complete name of the Bishop,
the name of the Diocese, telephone and fax numbers, email, address,
name of the project, and the amount of the grant requested from the
Subcommittee on the Church in Latin America.
Special Diocesan Evangelization and
Eucharistic Program in Celebration of
Jubilee 2000.
John Paul II Foundation, Evéce-de-Paix, Haiti. |
In the case of "Regional" projects, the Applicant should obtain
a letter from the national authority, or the President or Secretary
General of the Episcopal Conference. In addition, due to the fact that
the project is considered "Regional," it is necessary to obtain
the endorsement fo the Executive Director of the appropriate Department
of CELAM. For example, in the case of "Regional" project,
in the category of the "formation of lay persons," the Applicant
should obtain an letter of endorsement from the Executive Director of
the Department of Lay Persons. All of the contact information respective
to the Executive Directors of the Departments of CELAM can be found
on the CELAM web site (
http://www.celam.org),
in the section titled "Structure and Services." The Applicant
for a regional project should request this letter of endorsement via
e-mail, and the letter or message of endorsement of the Executive Director
of CELAM should be returned to the Applicant by the same means. In the
case of a regional project, it is sufficient to enclose or attach a
copy of the message of endorsement sent from the Executive Director
of CELAM. As is evident, these messages do not require signatures nor
seals.
| Letters
of Endorsement needed, according to the scope of the project |
Congregations |
Secular
Institutes |
Ecclesiastical
Entities (Parishes, Dioceses, Episcopal Conferences, etc.) |
Other Entities |
Local
Projects, Parochial or Diocesan:
Letter from the Bishop of the Applicant's Diocese |
X
|
X
|
X
|
X
|
National
Projects:
Letter from the Bishops of the Applicant's Diocese
Letter from the President or the Secretary General of the Conference
of Bishops |
X
X
|
X
X
|
X
X
|
X
X
|
Regional
Projects:
Letter for the Bishop of the Applicant's Diocese
Letter from the President or the Secretary General of the Conference
of Bishops
Letter from the Executive Director of the Relevant CELAM Department |
X
X
X
|
X
X
X
|
X
X
X
|
X
X
X
|
The staff receives many applications from non-ecclesiastical institutions,
in other words, entities which pertain to parochial or diocesan structures,
like "Religious Congregations" and the institutions directly
sponsored by them. In order to get a better understanding of these institutions,
each application should be accompanied with institutional documents
or documents of origin.
In the case of projects presented by a "Religious Congregation"
or by a "Secular Institute," or by an institution patronized
by one of these entities, a letter of endorsement from the Superior
or Provincial General of the Congregation or the appropriate authority
from the Secular Institute is required in addition to the letters from
the appropriate ecclesiastical authority. In addition, a "Description
of Charisma," which is a document that "verifies the country
of its foundation," is required. In the case of a Secular Institute,
a "Copy of a document which verifies the type of approval: diocesan
or pontifical" and an "example of the standards and regulations
of the Institute," is also required.
In the final column of the following table, keep in mind that the "Other
Entities" are those organizations which have jurisdiction independent
of the ecclesiastical structures. In this case, it is important that
the independent institutions present information in respect to the financing
and the name of their firm.
In summary, together with the formula, each application should be accompanied
by the following documentation according to the origin of the organization
that completed the application.
| Required
documents for each organization according to its jurisdiction |
Congregations |
Secular
Institutes |
Other
entities |
| Letter
from the Superior or Provincial General |
X |
X |
|
| Description
of Charisma |
X |
X |
|
| Example
of the standards or regulations of the Institute |
|
X |
|
| Verification
of the country of foundation |
X |
X |
|
| Copy
of document which verifies the type of approval: diocesan or pontifical |
|
X |
|
| Effective
economic balance sheet |
|
|
X |
| Annual
budget for the current year |
|
|
X |
| Name
of the firm or entity |
|
|
X |