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Thank you for your interest in joining the 2020 Catholic Social Ministry Gathering as a sponsor or exhibitor. This is a great way to reach our participants and demonstrate your organization's support for the social mission of the Catholic Church.
Becoming a sponsor or exhibitor for CSMG 2020 will provide your organization with an opportunity to introduce your programs, services, and products to influential leaders shaping the future of Catholic social ministry, policy advocacy, parish life, campus ministry and the Church's interaction with civil society for the promotion of the common good. Sponsorship of CSMG, in particular, provides your organization high visibility as a supporter of the Catholic Church's mission to promote human life and dignity both in the United States and internationally.
1. What do exhibitors display at CSMG?
Successful CSMG exhibitors often provide useful information to attendees about materials, programs and services that promote social justice, peace, diversity, human life and dignity, and global and domestic concerns. Increasingly, CSMG exhibitors also include organizations that provide formation and professional education for ministry and social service, as well as volunteer programs that foster emerging leaders and build capacity for Catholic social ministry. Exhibitors may include a wide range of groups interested in the social teaching and ministry of the Church including advocacy organizations; religious orders and congregations; Catholic publishers; catechetical programs; and ecological and fair-trade movements. In recent years the Gathering has attracted approximately 500 participants.
2. How will permission to exhibit or agreement of sponsorship be confirmed?
Once applications or pledge forms have been approved you will receive a confirmation e-mail from CSMG staff, along with an invoice for any outstanding fee/contribution and special instructions for completing online registration. Exhibit space is assigned first to CSMG collaborating organizations, and after that on a first come, first assigned basis. No reservation to exhibit will be confirmed until payment is received in full. All exhibits must be approved in advance and must be compatible with the mission of CSMG and the teaching of the Catholic Church. Space is limited.
3. What is the cost of exhibiting at CSMG?
The fee for a 6-foot exhibit table from Saturday, January 25 to Monday, January 28, 2020 will be $500.00 (which includes a 6% bank credit card/check processing fee). Payment by check or credit card can be arranged through online registration. All exhibiting fees must be paid or have a payment postmarked no later than December 31, 2019. Cancellation of registration to exhibit after December 31, 2019 will result in no refund.
NOTE: Additional table/s may be available. Cost of an additional 6’ skirted table added to adjacent exhibit space will be $500 per table and based on available space.
4. How can exhibitors and sponsors attend events of the Gathering?
The exhibitor fee does not include admittance to events of the Gathering, for which additional registration is required. Approved exhibitors will be provided with special registration instructions including the option for combined registration (and fee) to exhibit at and attend CSMG 2020. Sponsors are obviously welcome to participate in events to which they contribute, and CSMG staff will provide pertinent information upon confirmation of sponsorship arrangements. Click here to see a schedule of registration fees for access to all that CSMG has to offer.
5. When and where do I ship my materials to be exhibited?
Items and materials for exhibition can be shipped in advance to the Omni Shoreham Hotel following the guidelines of our model shipping label (see Exhibitor Kit). Please DO NOT ship your items to the hotel for arrival prior to Wednesday, January 22, 2020. The hotel will charge an additional $25.00 per day for all days beyond the three-day package reception window. You will be charged after the Gathering if you incur excess storage/handling fees from the hotel. Notify Diana Brown (firstname.lastname@example.org) no later than Wednesday, January 22, 2020, with the total number of packages shipped and a description of the contents. Packages/boxes shipped to the hotel will be delivered to your exhibit table after you check-in at the CSMG Registration Desk.
NOTE: Additional exhibit items must be stored under exhibitor tables and will be the responsibility of the exhibitor. Due to space limitation, CSMG is unable to store any exhibit items during the gathering.
6. What are the exhibit hours?
Exhibit setup is on Saturday, January 25, 2020 from 8:00 a.m.—1:00 p.m.
Saturday, January 25, 2020
1:00 p.m. – 6:30 p.m.
Sunday, January 26, 2020
8:00 a.m. – 6:30 p.m.
Monday, January 27, 2020
8:00 a.m. – 6:30 p.m.
The exhibit breakdown period should not begin before 5:00 p.m. on Monday, January 27, 2020 and all exhibits must be removed from the Exhibit Hall no later than 12:00 p.m. on Tuesday, January 28, 2020. It is the exhibitor's responsibility to remove all exhibit materials from the Exhibit Hall before the hall closes. The exhibitor is also responsible for the packing and shipping of any materials at the conclusion of the Gathering.
7. How will I keep my items secure if I am away from the exhibit area?
Security of all exhibited items is the exhibitor's responsibility. The USCCB, other CSMG collaborating organizations, and the Omni Shoreham Hotel will not be responsible for any lost or stolen items, or for any items that are left at the hotel after the breakdown period. Due to space limitations, CSMG is unable to store any exhibit items during the gathering. Please make sure you coordinate with UPS store on
items arriving to the hotel for exhibits.
8. What if I experience problems with my exhibit once I get to the hotel? Whom should I contact?
Leave a message (include your name, organization, cell phone number and hotel room number if applicable) for Diana Brown at the CSMG Registration Desk. Please note that these questions should not be directed to hotel staff.
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